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Aging Legacy Systems Retired


After ConnectCarolina Finance and Human Resources applications were launched, the next task was to ensure that historical data in legacy payroll, financial and student information systems necessary for complying with federal, state and University data retention requirements was preserved and that aging legacy systems were retired before they failed of their own accord.

The project was urgent since the systems were no longer running supported software and most of the UNC-Chapel Hill staff members who had supported the systems had retired.

The Legacy Decommissioning team worked with Human Resources, Finance, and Student Administration offices to identify data-retention policies. Enterprise Applications and other ITS teams worked to understand the information that needed to be pulled from the legacy systems, designed, built and tested new repositories for that information. Strategies were developed to train and provide access for staff members who needed to retain access to legacy data. The team worked with legal experts to ensure required data was appropriately preserved.

Nearly 400,000 student transcripts were converted from the old Student Information System.

Nearly 400,000 student transcripts were converted from the old Student Information System, made available in Carolina’s current document-management system, and validated by a team from the Registrar’s Office.

Human Resources applications were retired during the fall of 2015 and the mainframe that ran the old payroll, financial and student information systems was turned off in May 2016. In addition to preserving needed data, decommissioning the legacy systems will result in financial savings to the University over the coming years.

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